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<\/p>\nPlanning a team-building trip takes an enormous amount of organization. If you\u2019re feeling overwhelmed by the to-dos piling onto your list, take a deep breath and remember that your work is worth-while.<\/p>\n
Just how important are your planning efforts? Team-building exercises at company retreats can rally employees and leaders around their shared goals, uncover people\u2019s hidden talents, and give everyone a chance to reflect on ways to improve team performance.<\/p>\n
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We can\u2019t plan your trip for you, but we can share what we\u2019ve learned in more than seven years of experience in providing company transportation<\/a>. In this guide, we\u2019ll share our best tips for booking the right charter bus<\/a> for your next team-building trip.<\/p>\n Before you call our reservation specialists to book your transportation, make sure you know the pickup and drop off dates, times, and addresses. You should also have an approximate number of attendees in mind, as well as what kind of amenities and accommodations your group will need. Using this information, your reservation specialist can recommend and book the perfect charter bus for your trip.<\/p>\n Bonus tip:<\/strong> Compile all of your trip\u2019s details in an online document and share it with your planning committee. If possible, print important documents, such as hotel confirmations and contact information, in case your access to cell phone service is limited at any time during your trip.<\/p>\n Do you need a large bus or a compact minibus? When you call us at 855-826-6770<\/strong>, our reservation specialists can help you determine what size bus will best suit your group.<\/p>\n For example, you might need a corporate minibus rental<\/a> if your group:<\/p>\n However, a full-sized charter bus<\/a> may be a better fit if:<\/p>\n If you are transporting more than 50-60 employees, we can help you calculate the number of buses you will need to book to fully accommodate your group.<\/p>\n Bonus tip:<\/strong> Don\u2019t be afraid to delegate! Your planning committee members can give you feedback on your plans, contribute ideas, and uncover considerations for your trip you may have missed.<\/p>\n At GOGO Charters, we provide everyone with a bus rental, even if they book at the last minute. Booking your rental further out, though, gives you the best selection of charter bus sizes and amenity options. For corporate team-building trips, we recommend booking at least three to six months in advance.<\/p>\n Bonus tip:<\/strong> Set up a timeline for the planning process of your team-building trip, and check it often to make sure you\u2019re on track. Afraid of missing a deadline? Schedule reminders in a calendar or to-do app, and share the timeline with members of your planning committee.<\/p>\n Depending on the type of charter bus you rent, you can request amenities to keep your group comfortable and entertained along the way. If you are booking a full-sized motorcoach, you may request WiFi, power outlets, television monitors, DVD players, and an on-board restroom. Most also come with luggage bays underneath the bus and overhead compartments above the seats.<\/p>\n Aside from restrooms, some minibuses have the same amenity options as full-sized models. However, you will need to check with your reservation specialist to make sure the amenities you want are available for your trip dates.<\/p>\n For groups with members who have physical disabilities or limitations, we offer wheelchair-accessible bus rentals. In fact, every charter bus rental company in the United States is required by law to provide ADA-compliant motorcoaches<\/a> within 48 hours upon request.<\/p>\n Bonus tip:<\/strong> You\u2019ve booked a bus with amenities to keep attendees comfortable and entertained. Go one step further by creating a packing list for them. Will it take several hours to get to your destination? Advise group members to bring tablets, e-readers, laptops, books, neck pillows, light jackets, and other small items that can be stowed in the bus\u2019s overhead compartments.<\/p>\n If any attendees have physical disabilities or injuries, ensure that every destination on your itinerary has wheelchair ramps, elevators, and any other accommodations they may need. Taking the time to check on accessibility beforehand will ensure everyone in your group can participate in activities and have a good time.<\/p>\n Riders can enjoy snacks and drinks on most charter buses, but we advise you to check with your reservation specialist first. Your particular bus operator may have special rules about what is and is not allowed onboard their buses. If possible, bring an empty plastic bag with you so your group members can throw away wrappers and containers.<\/p>\n Bonus tip:<\/strong> Collect food preference and allergy info from your attendees. You can create a survey for free using Google Forms<\/a> and send it out to everyone on the attendee list. Consider bringing a variety of snacks and small water bottles for the bus ride. Strategically place them in several of your bus\u2019s overhead compartments so your group members can easily access them while the bus is moving.<\/p>\n1. Gather your trip details before you book.<\/h2>\n
2. One size doesn\u2019t fit all.<\/h2>\n
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<\/p>\n3. The further in advance you book, the better.<\/h2>\n
4. You get way more than just a set of wheels.<\/h2>\n
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<\/p>\n5. Food and drinks are allowed on most buses.<\/h2>\n
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<\/p>\n6. Pricing depends on the details of your trip.<\/h2>\n