Your child’s Bar or Bat Mitzvah is one of the largest milestones your family will experience. They’ve finally completed all of their studies and preparation, and deserve to celebrate.  Now it’s time to plan and prepare for the big day, but you’re feeling a bit lost. It’s a completely normal feeling, as ironing out the logistics can be overwhelming. But we’re here to help you get all of your ducks in a row.

Check out a few of our tips on how to plan the perfect Bar/Bat Mitzvah:

  1. Set a Date Early

Before anything else, figure out when you want to have the event. Until you have a hard date in place, you can’t really plan anything else. Check out your own schedule, then see if the time you’ve selected aligns with a majority of the guests you intend to invite. You’ll also want ensure that the synagogue or alternative venue you’re interested in booking will be available for that day.

  1. Secure your guest list

You’ll have a better idea of the venue you need once you know how many people will be attending your Bar/Bat Mitzvah. Develop a detailed list, and then start searching for a space.

Guests to consider:

  • Immediate family
  • Your child’s friends
  • Family friends
  • Co-workers
  1. Book Your Venue

Once you have a date set and guest list in place, you can easily find the exact venue you’re looking for. A quick online search will give you a general idea of the best options available in your city. Before you commit to anything, weigh your options and consult with any friends that have previously booked an event space.

Factors to consider:

  • Building occupancy
  • Quality of service
  • Hours of operation
  • Event space availability
  1. Decide on a Theme

Themes aren’t required, but the best Bar/Bat Mitzvahs usually revolve around one. While the options are limitless, try to pick a theme based on your child’s personality or interests.

Questions to consider:

  • What are your child’s hobbies?
  • Do they have a creative passion?
  • Where is their favorite vacation destination?
  • What reminds you of them the most?
  1. Reserve a Caterer

Food is always one of the most important aspects of any event. When deciding on the menu, make sure you provide a variety of options for people that may be vegetarian, vegan, or on a diet. Keep in mind that there will be a plethora of children at the Bar/Bat Mitzvah as well, so you may want to provide a few options for them.

  1. Organize a Drink Menu

Work with the event staff to plan out a drink menu that accommodates a wide range of tastes. Will you be providing a partial or full open bar? Will it be a cash-only bar, or will the event space be accepting credit cards as well? Consider these things as you’re getting the drink situation organized.

  1. Book Your Entertainment

It’s important to select entertainment that will appeal to a wide range of people. Be as inclusive as possible when considering entertainment, and try to find activities that can cater to people of all ages. If you’re booking a band or DJ, try to find one that can play songs that span several generations.

Entertainment Options to Consider:

  • Arts and Crafts
  • Photo Booth
  • Karaoke
  • Scavenger Hunt
  • Dance Competition
  1. Send Out Invitations

Once everything is in order, send out invitations to your guest list. It’s recommended that you send these out at least 6 months before the Bar/Bat Mitzvah, so your guests will have ample time to plan around the event and book their transportation and lodging.

  1. Assist Guests with Lodging and Transportation

Help your confirmed guests find hotels and transportation for the moment they arrive. While local hotels are relatively easy to find, booking transportation can be a tad difficult. Instead of ordering a bunch of taxis or ride-sharing services, look into renting a minibus. Minibuses are large enough to transport a decent amount of people, yet small enough to move quickly and efficiently to your event location.

  1. Select Party Favors for Guests

Make sure the children at your Bar/Bat Mitzvah walk away with something to remember. What you select as a party favor is completely up to your discretion, but remember that you’re trying to appeal to the interests of children.

Party Favors to Consider:

  • Toys
  • Goodie Bags
  • Hats
  • T-Shirts
  • Tote Bags
  • Gift Cards
  1. Decorate Your Venue

Now that you have all of the big tasks out of the way, it’s time to invest in a decorator that can get the event space looking right. Decorate the venue based on the theme of the Bar/Bat Mitzvah, and try to keep it kid-friendly.

Now that you know what the essentials of Bar/Bat Mitzvah planning are, you can go out and execute. Whatever you selections end up being, you can rest assured that transportation is one thing you will never have to worry about with GOGOCharters. For more information about our minibuses and other services we provide, contact us at  1-855- 826-6770, or click here.

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